Amazon Development Centre (India) Private Limited Looking for Executive Assistant at Bengaluru, Karnataka Full Time

• Experience with Microsoft Office products and applications

Amazon is seeking a bright, friendly, customer-obsessed and self-motivated Executive Assistant to join its Transport financial system team. This is a great opportunity to join a growing business and Admin team with plenty of new challenges & responsibilities for you to grow and further your professional career.

This Executive Assistant would support multiple Directors within the business. This is a unique role that will allow you to flex your project management abilities while providing on-hand support to our Executive leaders. The role has involvement and impact across Amazon’s entire transport finance organization.

The Executive Assistant is responsible for a wide range of activities including management of complex calendars and scheduling requirements, tracking key deliverables, coordinating travel, expenses and budgeting, project coordination, and communications. Other responsibilities include, but are not limited to, coordinating meeting agendas, facilitating key team activities and events (such as all–hands meetings to employee engagement activities), general office management, head count and space planning. As an Executive Assistant, you’ll have the opportunity to act as an extension of our Leaders in partnership with a solid team of other Executive Assistants and key business partners.

The candidate will be an experienced administrative professional who is looking for their next big opportunity to grow & advance their career. They will be a fast learner with experience using sound judgement while working in a fast paced, goal-oriented, and ever changing work environment, and have strong prioritization abilities to complete a high volume of complex tasks with minimal to no supervision. They will also be a detail oriented planner with the demonstrated ability to communicate and respond effectively and efficiently while maintaining flexibility, a sense of humor, and most importantly grace under pressure.

Finally, the candidate will be someone who is ready to build a deep and trusting, long-term professional relationship our Directors. Over time the relationships will blossom into strong partnerships, and the Executive Assistant will be a key player of the team with the opportunity to take on special initiatives with increased responsibility to step-up and run employee engagement programs to help improve inclusivity and motivation of the entire 300+ technology team.

Key job responsibilities

1. This position will require at least 3 days a week in-office

2. Management of complex calendar and scheduling to support teams in multiple global locations and time zones.

3. Manage expense reports, and domestic and international travel.

4. Organize, execute, and assist with team meetings and activities.

5. Understand business priorities and proactively look for ways to improve processes to create efficiency and scale for the leadership team.

6. Plan the annual calendar, and facilitate the integration and prioritization of business activities.

7. Build relationships with Executive Assistants throughout the team and across the company as well as with Finance, HR and Legal partners for the organization

8. Drive employee engagement initiatives

We are open to hiring candidates to work out of one of the following locations:

Bangalore, KA, IND

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency