D2C Skincare brand Looking for Executive Assistant to CEO at Mumbai Full Time

Organisation- A D2C skincare brand funded by Matrix Partner India and Kae Capital. Our

products are created with a deep understanding of Indian women, their skincare needs and products they wish existed.

Objectives of this role

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

• Manage communication with employees by liaising with internal and external executives on various projects and tasks

• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

• Maintain professionalism and strict confidentiality with all materials

• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

• Proficiency with office productivity tools and an aptitude for learning new software and systems

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses

• Experience in developing internal processes and filing systems