BITS Pilani Looking for Office Assistant – GCIRD at Pilani, Rajasthan Full Time

Birla Institute of Technology & Science, Pilani

Pilani Campus (An Institution of Eminence)

JOB DESCRIPTION

About

BITS, Pilani

Birla Institute of Technology & Science, Pilani has been declared as an “Institution of Eminence

Deemed to be University” by the Central Government of India in exercise of the power conferred

under Section 3 of the UGC Act 1956 and is a renowned science and technology institute with Its

headquarter located in Pilani, Rajasthan, India. In addition to Pilani, BITS Pilani has campuses in

Dubai, Goa, Hyderabad and Mumbai.

Industry Higher Education

Job Type Regular

Post/Job Title Office Assistant

Reporting to : Associate Dean – Grants, Consultancy and Industrial Research Division

Will also work

very close with:
Key Internal: Faculty, Registrar, Accounts

Key External: Funding Agencies

No of positions One

Job Location Pilani

Principal

Responsibilities

• Preparing various types of Notes for Approvals (NFAs)
• Maintaining data of the NFAs moved through the GCIR office.
• Collection of papers and submission of documents to other departments such as Purchase,

Stores, Accounts etc.

• Preparation of UCs for the sanctioned projects, as required by the funding agency.
• Keeping record of files for sanction letters, UCs and other routine document work.
• Handling complete administrative functions of the Research Support Office to support routine

operations.

• Any other responsibility assign by the Associate Dean from time to time.

Qualification

and Experience

• Graduate in any discipline with a minimum of 3 years of experience in an office setting.
• Prior experience in education Institute may be preferred.
• Should not be above 35 years of age as of 01st Sept. 2023.

Other Skill and

Ability

Requirements

• Should have excellent knowledge and hands-on experience with computers especially MS-

Office/google services such as sheet, forms, doc, drive etc.

• Should possess excellent IT and word-processing skills and ability to record data accurately and

undertake data processing. Basic knowledge website maintenance.

• Should possess good command over English.
• Should have good communication skills.

Remuneration

Suitable candidate will be placed in Level 4 with a minimum pay of Rs. 25500/- per month plus DA

& other benefits as per Institute Norms.