Futurism Looking for Front Office Executive at India Full Time

ID: 380 | 1-5 yrs | India , | Pune | careers

Role: “Front Office Executive”

Experience required : 1 to 5 years

Education Qualification:
Graduate : Any Graduate.

PG – Any PG course or PG not required.

Industry: IT-Software / Software Services

Job Description and Responsibilities:
We are looking for a highly motivated and customer-focused receptionist to join our growing IT company. The ideal candidate will have excellent communication skills, a professional demeanor, and be able to work well in a fast-paced environment. The receptionist will be the first point of contact for all visitors and customers to the company, both in person and over the phone.

• Greet and welcome visitors in a friendly and professional manner
• Answer, screen and forward incoming phone calls, taking messages as necessary
• Manage and distribute incoming and outgoing mail, including courier services
• Manage the reception area, ensuring it is clean and tidy at all times
• Schedule and manage conference rooms and appointments as required
• Provide general administrative support to the company as required, including data entry, filing, and photocopying
• Receive and process orders for office supplies and equipment
• Assist with event planning and coordination as needed
• Handle customer inquiries, complaints and issues in a timely and professional manner.
• Taking care of Travel arrangement such as hotel bookings/cab arrangements.
• Facility Management includes AC, Electricity, Water, Pest control, Fire System.
• Maintaining attendance records of employees (Late mark, half day, leave etc.). Taking care of Cab Facility.
• Handing Petty Cash, Making payment vouchers. Processing & forwarding all vendor Invoices for Payment to Finance Dept.
• Assist with all other office administrative duties like : Printing of ID Card, Visiting Card, Bank account opening and accordingly handling queries.
• Perform other related duties as assigned

Requirements:

• Graduate in any stream. Knowledge of administrative and clerical procedures
• Minimum of 1+ year of relevant work experience in a receptionist or customer service role
• Excellent English verbal and written communication skills
• Strong customer service skills, with a friendly and professional demeanor
• Proficient in MS office.
• Ability to multitask and work well in a fast-paced environment
• Strong attention to detail and organizational skills
• Ability to maintain confidentiality and handle sensitive information
• Prior Experience working in an IT organization required.