Infomatic Solutions Looking for Virtual Legal Assistant (Intellectual Property) at Remote Full Time

Infomatic Solutions is always looking for talented people to become its team members. We realize that productive people are always a good addition to our organization. So if you have the zeal and the passion to work with one of the great company, join in!

Department: Remote Staffing

Project Location(s): Work from Home

Job description

The Legal Executive Assistant will manage our primary attorney’s calendar and inbox, and help manage our patent and trademark projects and deadlines. This role also involves client communication.

Requirements:
US Shift (9:30 PM to 6:30 AM IST)

Fixed Sat/Sun off

Excellent Incentives

Salary no bar for the right candidate

Exp: 3 to 5 years

Job Roles and Responsibilities:
1. Create and maintain the attorney and law firm’s calendar

• Calendar Firm’s upcoming deadlines.
• Schedule calls and meetings for attorney.
• Review and calendar Patent and Trademark deadlines – following up with clients on upcoming deadlines.
• Act as a proactive gatekeeper of attorneys’ calendars and time.

2. Communicate with clients regarding the progress of their cases

• Client Onboarding:
• Send engagement letters and onboarding material including intake forms and invoices.
• Send notifications to clients for new cases, pending matters and allowed cases.
• Schedule client calls with attorneys for case updates.
• Order certificates for clients.
• Prepare and send electronic congratulatory letters for issued trademarks, copyrights, and patents.
• Conduct searches and prepare reports as requested.
• Manage invoicing for certain clients, sending invoices and scheduling reminders.
• Organizing and managing dockets for larger clients keeping spreadsheets of trademarks and patents and their respective deadlines.
• Update large clients’ portfolios monthly.
• Filling out and sending forms to clients for signature.
• Send thank you emails (or cards) to clients after work completion.
• Request and follow-up on conflict checks.
• Open new client matters and submits electronic approvals, as needed.
• Create, edit and process client bills as applicable.
• Screen internal and external correspondence, emails, memos, and reports.
• Conduct research as requested.