Magicbus Looking for Officer – Commercial at Panchkula, Haryana Full Time

Job Details

“About Magic Bus Founded in 1999, Magic Bus works with children and young people living in poverty, in India, taking them from a childhood full of challenges to a life with meaningful livelihoods

We equip children and young people in the age group of 12 to 18, with the skills and knowledge they need to grow up and move out of poverty

Children on the Magic Bus program successfully fend off destabilizers such as child marriage and child labor to complete school and become first generation salary earners having secure careers in the organized sector

We work with support structures like parents, teachers, the community at large and local government institutions to ensure social, emotional and economic well-being for all young people living in that area

Our approach mobilizes the entire ecosystem available to the child or young person to create transformational change in their lives

Our Govt partnership programme is designed to collaborate with the government school system to train teachers to provide life skill education to adolescents in grades 6 to 10

Our youth-centered Livelihoods Program connects the aspirations and potential of young people to available market opportunities

We build their employability skills and map job potential based on individual strengths and mobility

We operate in 24 states and UTs

Our regional Head Quarters based in Maharashtra, Andhra Pradesh, West Bengal, Delhi and Karnataka

Magic Bus also has its global fund raising offices in UK, US, Germany and Singapore

Magic Bus offers a dynamic work environment for committed professionals interested in learning and growing with the organization

Get a real view of life at Magic Bus

Check out our website http://www

magicbus

org/ Responsibilities: 1) Accounts: • Prepare monthly cash flow request and send it to Regional Finance team for approval • Validate and consolidate the weekly staff advance request (IOU) and send to region for disbursement • Settlement of advances; verifying the bills, documents, contracts, legitimacy of the expenses, necessary approvals etc

• Process vendor bills of district, forward to region for disbursement
• On line day to day accounting entries for all the above transactions with appropriate cost centers • Preparation of funder report (first draft) in coordination with Program Manager • Manage and account for petty cash • Ensure that the finance and accounts function is carried out as per the set guidelines 2) Administration: • Upkeep and maintenance of books of account, files, office property (stocks)
• Maintenance of Inventory Records and Register • Maintenance of Fixed Assets Register including IT Register • Maintenance of Employees – Funder Register • Insurance –ensure Corporate Cover Policy – Assets / Fire and Burglary

Coordination with HO team for any Mediclaim and accidental cases • Establish suppliers for program and office requirements with necessary contracts and AMCs • Ensure that visitors are supported by logistic and other arrangements • Support the Program Manager in HR processes; joining documentation of employees, bank account opening, leave data maintenance, Exit process, necessary communication to regional HR and central payroll team • Ensure data entry of “admin master data”, “IT update”, “yearly expenses” and “Housekeeping – Printing & Stationery” 3) MIS (The data entry task shall discontinue when the automation is complete) • Data entry into MIS system for the following: i

Weekly Feed Back Form ii

Session Reports iii

Monitoring Reports iv

Attendance of children as per session

v

Update of all visiting cards in MIS vi

Volunteers Application form • Checking with managers the accuracy of the attendance data and weekly session reports • Prepare program status charts on predefined excel formats for the Program managers on a monthly, quarterly, half yearly and yearly basis • Preparing basic analysis report every month as per need of program operations

• Provide monthly attendance sheet with all relevant information duly filled for attendance and session data collection to managers and SSOs within set time lines Qualification and Experience (essential unless otherwise stated): • Graduate in Social Work, Rural Development, any Social Sciences or equivalent • 2+ years’ experience in finance and accounts • Fluent in the local language and Hindi
• Basic knowledge in Microsoft excel, Power Point & word”