Plante Moran Looking for Administrative Staff – India – Mumbai at Mumbai, Maharashtra Full Time

Make your mark. Our office admin team focuses on supporting the firm’s critical business needs. From providing assistance to our offices, partners, and practice teams, to leveraging resources and optimizing firm operations, our administrative team plays a key role in the firm’s success. At Plante Moran, we have the privilege of serving clients and providing consultative services as they face challenges and seek new opportunities.

What does diversity, equity, and inclusion mean to Plante Moran? It means that all staff members have equitable and fair opportunities to succeed, in an inclusive environment, with their individual, unique identities.

Plante Moran enjoys a “Workplace for Your Day” model which, simply put, means we strive for flexibility and balance while staying true to our “principally in-person” model. We believe that face-to-face interactions are critical for individual and team development in this role.

Job Summary

The Administrative Assistant position provides day-to-day administrative/secretarial support for a team or multiple teams, including proposals/presentations, billing, projects & processes, and basic secretarial duties including calendaring, travel arrangements, and correspondence. The position will manage some projects, programs, and/or processes.

Position Responsibilities

• Responsible for overseeing & maintaining various processes, which may include:

o workflow systems/Firm databases as required, including new client/job workflows and other various internal documents related to client service

o Files and documents for a specific team; updating charts and binders with information

o Databases for the Firm intranet site; creation of material/text and maintenance of information

• May assist with some administrative projects (some complex), for a team or industry group, primarily related to a specific organizational function; responsible for frequent communications with all levels in the organization
• Organize team meetings, including agendas, project lists, minutes, and reports
• Research for special projects, when requested
• Arrange for conference rooms, including needed equipment and/or conference calls, meeting breakfast/lunches/coffee, etc.; may include reservations for leased conference rooms
• Miscellaneous team reservations (travel, lunch, dinner, etc.)
• May assist with deliverables for staff performance management process, when requested
• Prepare various P&M forms (new client, check request, etc.)
• Handles miscellaneous client and miscellaneous phone calls, routes to appropriate staff
• Proofreading of correspondence prepared by other staff
• Assist Partner and team with various secretarial duties including opening and organizing mail, organizing an office, scheduling prospect calls, travel arrangements, scheduling and maintaining calendars, expense reports, organizing/processing billing, CPE reporting
• Assist other administrative assistants, when necessary; provide backup when needed
• Any other office duties as required
• General Office:

o Assist with the production and editing of client or Firm deliverables, such as proposals/RFPs, presentations, reports, spreadsheets, and reports.

o Prepare materials for electronic delivery, though scanning or other delivery methods may apply.

o Involvement in marketing campaigns

o Document maintenance and retention (save, scan, upload to applicable sites)

o Liaison for outside organizations/persons, when necessary

o Manage conflicting priorities and an overall backlog of admin requests.

o Responsible for enforcing office security

o Make hotel and transportation reservations if requested

o Maintain and balance petty cash

o Assist with overall facilities management of office – environment, janitorial, storage, heating, and cooling issues, lighting, and security when requested

o Responsible for the management of services, procurement and contract management, building maintenance, cleaning, catering, and vending when requested

Qualification:
Bachelor’s degree is required

1 year of administrative experience preferred

Proven administrative, organizational and time management skills with great attention to detail and accuracy

Ability to multi-task and work in a fast-paced atmosphere; perform well under uncertain or unstructured conditions (pressure); self-driven within a deadline-oriented environment

Superior verbal and written communication skills and a focus on client service, together with the ability to exercise independent judgment

Solid technical proficiency and in-depth knowledge of MS Office applications (particularly Word, Excel, PowerPoint and Outlook)

Ability to be in the office five days/week

Ability to work overtime, if required

Our difference.

We are a nationally recognized public accounting, consulting, and wealth management firm, consistently ranked as one of FORTUNE magazine’s “100 Best Companies to Work For.” At Plante Moran, we live by the Golden Rule, fostering a relatively “jerk-free” culture with the lowest staff turnover rate in the industry. Our supportive network of well-rounded professionals is excited to catapult your growth and help pave your pathway to professional excellence.

Apply now. Make your mark.

Plante Moran is committed to a diverse workplace. We strive to create a culture where each person feels accepted and valued. We believe that each person’s ultimate potential begins with first acknowledging their inherent dignity. When we can recognize — and celebrate — our many human differences, we’re able to create a workplace where all staff feel a sense of belonging and an opportunity to succeed. This allows us to attract and retain the best talent, serve clients through diverse thinking, and better represent and support the various communities in which we live and work. Plante Moran is an Equal Opportunity Employer.

Plante Moran maintains a drug-free workplace.

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States without sponsorship, with the exception of candidates that are bilingual in Japanese and English. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Plante Moran.

The specific statements above are not intended to be all-inclusive.